Plan Study Access for an Organization

People with owner or manager roles can manage access to private plan studies. Each private plan study can have different access control permissions, allowing for fine-grained control of who can see and access your organization's private plan study instances.

There are three types of access levels that can be allowed on private plan studies:

  • Organization access allows anyone belonging to the organization (i.e., owners, managers, members, and collaborators) to view and participate in the plan study.
  • Members-only access allows only explicit members of the organization (i.e., owners, managers, and members) to view and participate in the plan study.
  • Specific-group access only allows people who belong to one or more of a specified set of groups to view and participate in the plan study. This is the most restrictive access level and provides the ability to grant access to specific people within the organization (via groups).

The ProKnow representative who is working with the plan study managers to set up their private plan study will ask them what level of access they require. The ProKnow representative will set the access level accordingly. If specific-group access is required, the study managers should set up the group(s) and provide the names of the groups to the ProKnow representative. The organization managers are then responsible for adding the study participants to the group(s).

Note that the number of participants allowed for a given plan study is controlled on a study-by-study basis. A user is counted as a participant as soon as they have uploaded a plan or dose file (i.e., they do not need to score their solution in order to be considered a participant). Once the maximum number of participants has been reached, no new users will be able to upload submissions until the maximum number of participants is increased.

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